Until then, collections are unavailable for in-person research. Once the reading room is open, anyone can make an appointment to access archival collections that meet their research purposes.
Staff has limited access to collections during renovations as many collections are temporarily stored offsite, but we are happy to help provide collection descriptions and information where we can. If you have a question about our collections, please get in touch!
An ever-increasing percentage of the collections has been digitized and made freely available online. Patrons may visit the Internet Archive and Digital Commonwealth to view a portion of the Library’s special collections online.
Special Collections works with internal and external partners to increase the accessibility of our collections via digitization. Digitization involves either scanning or photographing materials at a high resolution in order to make the images available to researchers anywhere in the world.
Digitization is generally used as a tool to increase the accessibility of library materials. Sometimes it is used as a form of preservation if materials are especially fragile and deteriorating. We are constantly striving to digitize more collections, though limits of professional staff time and the cost of digitization prevents us from digitizing everything and making it all available online.
Boston Public Library has been collecting archival collections since the early years of the Rare Books and Manuscripts Department and archival collections are present across subject areas.
Over time additional archival collections were collected by the former Special Collections Department, the Fine Arts Department, Music Department, and Prints Department. Some of these collections have been processed and described in finding aids, some are represented by minimal records, but most are unprocessed.
In an effort to make more collections discoverable, we are in the process of adding collection descriptions to archives.bpl.org.
BPL’s finding aids have evolved over time in a range of formats; we are actively working to create more complete, equitable, and accessible collection descriptions. For more information about our descriptive practices, see the Improving archival description section of this guide.
Electronic finding aids are available on archives.bpl.org. Many have been transcribed from legacy paper inventories.
Legacy paper finding aids are available for some collections and may be requested by emailing the department:
Search items from archival collections held by the Rare Books & Manuscripts Department in our online catalog.
Manuscript collections were historically described in catalog cards. Our manuscript catalog cards have been digitized and are browsable online. We are in the process of converting many of these to finding aids.
Some archival collections have been digitized! Images of archival materials are available online in Digital Commonwealth.
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We are adding new collections to our database all the time! Please be aware that many of our collections are only minimally described.
Archival collections have two types of rights associated with them: use and access.
In most cases the BPL does not hold the copyright to the items in our collections. Furthermore, we do not assert any additional restrictions on copies of these items beyond those that might exist in the original.
As such, we cannot grant or deny permission to use copies of these items. It is the sole responsibility of the user to make their own determination about what types of usage might be permissible under U.S. and international copyright law. Provision of a copy from the BPL should not be construed as explicit permission to use it for any particular reason.
Exceptions to copyright restrictions include:
Access rights document what portions of a collection can be made available for research and when.
Collections usually have consistent access rights statements where the collection is either completely open for research or closed until a certain date, as stipulated by the donor or the repository. These statements can also be applied to different groupings of materials based on their content.
Researchers can find guidance on each collection's accessibility in its finding aid.
When citing materials found in BPL archival collections, please use “Boston Public Library” in the credit line to help future researchers locate the original material.
Below are templates for citing archival collections and items held by the BPL:
Email BPL's archives team with questions about citing our materials.
Orphan works are items for which the copyright holder cannot be determined or located.
Anyone who plans to publish or reuse materials that are in copyright, and whose use case does not meet fair-use standards, must attempt to identify and contact the copyright holder for permission to publish before using the material. If asserting that an item is an orphan work, be sure to document your efforts to find the copyright holder, in case your claim is ever challenged.
For more information and recommended guidelines on using orphan works, see the Society of American Archivists' Orphan Works: Statement of Best Practices.